Report Writing Tips and Tricks

Report writing can often be the most daunting task of the year but it doesn't have to be!

Start Early: Begin drafting comments throughout the term instead of leaving it all until the last minute.

Use Templates: Having a bank of pre-written comments that can be tailored to each student saves time.

Be Specific: Provide clear examples of student progress and areas for improvement.

Keep It Balanced: Highlight strengths before addressing areas for growth.

Use Parent-Friendly Language: Avoid jargon and write in a way that’s easy for families to understand.

Stick to School Guidelines: Ensure reports align with school expectations and grading policies.

Proofread Thoroughly: Read reports multiple times and, if possible, ask a colleague to review them.

Manage Your Time: Set personal deadlines for different sections to stay on track.

Use Data Effectively: Reference assessments and observations to back up comments.

Take Breaks: Writing reports can be exhausting—pace yourself and take mental breaks when needed.

I hope these make report writing less painful so you can get back to enjoying time with your students.